How do you choose learning or sharing tools that adequately protect personal information?
The Commission d'accès à l'information du Québec has produced a checklist for educational settings. We present it to you here.
Here are some good practices in this regard:
- Focus on official educational resources (Department of Education and Higher Education) or secure online platforms already approved by the educational institution;
- Research any other products being consideredEven if it is already known (e.g. used in personal life or widespread):
- Read the supplier informations website, including the "About" section of its website. If the website appears to be incomplete or the contact information is missing, for example, the product should not be used;
- View the privacy and security policies. If a product does not have them, or if they are inadequate, it should be avoided;
- Discussing it with information technology professionals or with the organization's Privacy Officer;
- Pay attention to location issuesQuebec legislation imposes additional obligations in this regard;
- Set the security parameters to the highest possible level and invite users to do the same, since some are not adjustable by the teacher;
- Share as little personal information as possible on online platforms:
- Use pseudonyms or first names only to designate users;
- Avoid sharing unique identifierssuch as telephone numbers, dates of birth, etc;
- Avoid discussing sensitive information (medical, financial, etc.);
- Do not record online conversations (telephone or video conferencing), unless absolutely necessary; in such a case, make them accessible only to the persons concerned and keep them for a limited period.
In addition :