5 tips for meeting parents by videoconference with confidence

Here are 5 tips to prepare for a meeting with parents by videoconference. This meeting is an important moment and the opportunity to create the relationship of coeducation which facilitates communication and concerted action between the school team and the family oriented towards the success of young people. Create the best possible conditions to live this experience with confidence.

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The teacher-parent meeting is an important moment at the start of the school year and at different stages of the school year. It is an opportunity to create the relationship of coeducation which facilitates communication and concerted action between the school team and the family oriented towards the success of young people. This year, the opportunities to see each other in person will be limited and many teachers and parents will experience this first meeting online. How to create the best possible conditions to live this videoconferencing experience with confidence?

Here are 5 tips to observe when preparing it:

1. Choose a tool you know.

Whether it's Google Meet, Microsoft Teams, Zoom, or whatever, it's important to have tried it to feel confident. For a first experience, dare to ask a colleague, a friend or a relative to support you at the technical level. Attaching to the connection invitation a link to a tutorial or a document explaining how to connect and use the video conferencing tool will be helpful for parents.

2. Adapt your content to the videoconferencing context.

Online, plan for shorter, sequenced content in blocks of only 10 to 15 minutes. Choosing 3 essential themes and attaching additional information by email, in a shared space (such as Google Classroom or on a web page) or on a collaborative wall such as a Padlet are good options.

3. Pay attention to your concerns and those of the parents.

Benevolence promotes a climate of psychological security which leads to authentic dialogue. Giving importance to your concerns allows you to get the answers you need to be confident. Sending a survey beforehand (using Google Forms, Microsoft Forms or other) to parents will allow them to know the essential elements on which to inform and reassure them.

4. Create a context of exchange that promotes the participation of parents.

Using your video conferencing tool's chat or other interactive tools like Mentimeter or Slido are beneficial. Providing a communication channel (Facebook group, Seesaw, ClassDojo or other) that will be used throughout the year will be just as much. Name the desired communication intentions and invite the parents to discuss as well.

5. Name and explain at the start of the videoconference when and how parents can intervene

At the desired time, remind parents with short and clear instructions how to intervene using the different functions.

Establishing a relationship of coeducation will allow us to be together to create the best possible learning conditions. Coeducating means getting into the habit of communicating, listening to each other and creating concerted actions between the school team and the family, around young people.

The teacher-parent meeting is above all the time to get to know your allies throughout the year, whether in presence or by videoconference! Trust yourself and have fun!

L'École branchée on the family presents chronicles, videos, interviews and CréaCamp tailored to support you in co-education in the digital age. If you want to talk to Judith Cajelais, Julie R.-Bordeleau or Stéphanie Dionne, join the Facebook group École branchée on the family: Co-educating in the digital age

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About the Author

Stéphanie Dionne
Stephanie Dionne
Stéphanie Dionne is director of development and partnerships, facilitator and speaker. It contributes to the influence of players in the education sector and its ecosystem. In addition, it supports parents, teachers and workers in a mentality of co-education in order to allow young people to become fulfilled citizens in the digital age.

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